We had our first IT Moving Day meeting on January 17th, 2007. The move was on March 17, 2007.
We met every week on Tuesday at 9:30 am for one hour. All IT staff was involved. We discussed every aspect of the move. Server issues, CAD licensing issues, prepping plotters, scanners, printers, desktop issues. All of it. The process at times was tedious and some may have thought it boring, but some meetings were highlighted by one person thinking of something we had not thought of before. And it saved time and money by having us address issues before they happened.
The whole point in the meetings is to have people talk. We had other meetings with Admins, Managers, Principals, etc. By allowing people to talk on a regular basis, we fleshed out every concern. We talked about all issues. We would be moving the data center for a 425 person firm with 10 offices. It impacted the whole firm. No work could be done over the weekend related to e-mails, accounting, intranet, etc. All services impacted.
Never underestimate the value of conversation.